LAKEWOOD PRAIRIE 

BOARD OF DIRECTORS MEETING RULES

​

​- Meeting Agendas:
Agendas for all scheduled quarterly meetings will be posted on our website, social media pages,
and sent via email one week prior to the meeting date. For other open meetings called by the Board
of Directors, notice and an agenda will be posted at least 48 hours in advance.
Members may submit questions at any time through our website:
www.lakewoodprairiehoa.com/bodmeeting
These questions will be addressed during the Board of Directors meeting. If an immediate answer is
not available, the Operations Manager will follow up with you directly.

 

- Annual Meeting Sign-In:
All members attending the Annual Meeting of Members in person at the clubhouse will be required
to sign in upon entry.

 

- Open Forum Participation:
During open forum at the clubhouse, all questions and comments must be addressed from the
podium.
For virtual attendees, please use the "raise hand" feature and you will be given an opportunity to
speak when called on.
Questions and comments will not be permitted while the Board is conducting business.

 

- Assessment & Violation Comments:
General questions related to assessments and violations may be addressed during open forum.
However, comments or concerns involving personal accounts or individual violations will be handled
in closed session after the meeting adjourns.
If you wish to participate in closed session in person, please sign the designated form provided at
the beginning of the meeting.
If you wish to participate virtually, please email your request prior to the meeting and also place your
request in the chat during the meeting so that you may be included.

 

- Meeting Conduct Expectations:
To promote a respectful and productive environment, disruptive behavior will not be tolerated. This
includes:
- Interrupting or speaking over others
- Use of profanity, name-calling, ridiculing, or belittling
- Refusing to yield the floor when asked
If such behavior occurs, the Board will respectfully ask the individual to adjust their approach.
Continued disruption may result in the individual being asked to leave the meeting. Repeated
violations may lead to virtual-only attendance restrictions, where participation can be more
effectively managed.

 

- Open Forum Format:
The Board believes every homeowner should have the opportunity to speak and be heard without a
strict time limit. To ensure everyone has the chance to participate, we ask all members to be
respectful of others and mindful of the time it takes to address their concerns.

 

Thank you for supporting a positive, respectful, and solution-focused community environment

​

Revised: 7/16/25

​